Job-description

Job Title: Assistant Management Accountant

Department: Finance

Reports to: Finance Manager

Full/Part Time: Full Time (based in London)

Last updated: 13 December, 2018 12:17 PM

Company Profile:

The Office Group provides beautifully designed flexible work spaces for a range of companies from start-ups to established corporates. We have 31 locations across London, with one building in Bristol and one in Leeds. As TOG employees (Toggers) we are dynamic, we do what we say we will and we love what we do. We dare to be different, and we never miss an opportunity to say hello.

 

 

Purpose of Role/Job Overview

The role of the Assistant Management Accountant is to manage the finances for a group of buildings within the Group’s portfolio.

 

The candidate will be responsible for liaising with their building managers, ensuring they are aware of all relevant building events and completing the month end reporting for each of these buildings. The candidate will take responsibility for other financial duties within the team throughout the month and provide ad hoc assistance to the Finance Manager, Financial Controller and Director of Finance as required.

 

Key Accountabilities

 

Building Accountant

  • Manage a portfolio of the Group’s properties and act as the finance contact for those buildings
  • Keep up to date on the day to day operations of your buildings, providing updates when required to other members of finance and head office staff
  • Maintain a working relationship with the building managers, and keep them up to date on central issues, and provide them with analysis when required
  • Visit the buildings in your portfolio regularly to conduct meetings with the Building Managers and discuss budgets, review financial performance, and forecast future events

 

Month End Accounting

  • Complete month end accurately within the required timetable, including full P&L and balance sheets for the buildings in your portfolio
  • Understand and provide variance analysis and commentary against historical performance and budget
  • Reconcile licence fee revenue to the occupancy report
  • Post accrual and prepayment journals for each building
  • Maintain and reconcile balance sheet items including the fixed asset register
  • Maintain and distribute the management information pack to the Building Managers
  • Month end review of a portfolio of buildings within a TOG joint venture
  • Prepare TOG joint venture board materials for distribution to board members

 

Other financial duties

  • Business partnering with relevant heads of departments to provide historical cost analysis
  • Review the work of the AR/AP teams, ensuring correct posting of all purchase invoices relating to the portfolio of buildings, and monitor the debtors and creditors ledgers to ensure they are up to date
  • Review existing processes and procedures and identify opportunities for improvements, and implement them
  • Develop and create reports using Jet and Excel
  • Preparation of annual audit packs and assistance with auditor queries
  • Year-end US group reporting
  • Ad hoc analysis and project work as required
  • Prepare TOG joint venture board materials for distribution to board members

 

 

 

Qualifications

Essential

  • Educated to A-level or equivalent

Desirable

  • Qualification in Finance / Business Studies
  • Finalist level

 

Knowledge

Essential

  • Intermediate Microsoft Excel abilities

Desirable

  • Experience in creating Jet reports or similar within Excel
  • Strong commercial awareness and good understanding of the sector and current financial environment

 

Skills/Abilities/

Competencies

Essential

  • Excellent attention to detail and accuracy
  • Ability to manage a portfolio of responsibilities, prioritise and meet deadlines
  • Technical excellence
  • Ability to bring new ideas to the table
  • Ability to communicate with finance and non-finance personnel
  • Exceptional planning and organisational skills

 

Experience

Essential

  • Experience working in a similar role

Desirable

  • Experience in finance management
  • Record of suggesting / implementing improvements to financial processes
  • Industry experience

 

Personal Attributes

Essential

  • Personable
  • Proactive
  • Team player
  • Professional
  • Self-motivated

 

 

Please email talent@theofficegroup.co.uk to apply for this position

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