Job Title: Accounts Payable Supervisor

Department: Head Office

Reports to: Finance Manager

Full/Part Time: Full Time (based in London)

Last updated: 18 December, 2018 10:57 AM

Company Profile:

The Office Group provides beautifully designed flexible work spaces for a range of companies from start-ups to established corporates. We have 31 locations across London, with one building in Bristol and one in Leeds. As TOG employees (Toggers) we are dynamic, we do what we say we will and we love what we do. We dare to be different, and we never miss an opportunity to say hello.


The role of the Accounts Payable Supervisor is to be responsible for the accounts payable function and manage the growing team (currently 5).


Key Responsibilities:

  • Hold weekly meetings with the AP team and set objectives for each person
  • Code and process all incoming supplier invoices and credit notes and input them into Microsoft Dynamics NAV
  • Ensure accuracy of invoices posted and targets achieved (>50 invoices per person per day)
  • Ensure that the finance email inbox is kept up to date and ensure that all invoices and credit notes are acknowledged and all supplier queries are dealt with in a timely manner (within 4 hours)
  • Take ownership of creditors ledger, ensuring all accounts are fully reconciled
  • Perform regular supplier statement reconciliations
  • Meet with key suppliers as and when required to resolve any issues / ensure smooth payment process
  • Act as a key point of contact to the wider business
  • Support management accounts team with accounts payable queries
  • Responsible for account maintenance and timely payment of invoices for rent, service charge and utilities
  • Oversee and review the preparation of payment runs on a weekly basis for review and approval by the Finance Manager
  • Ensure that the team issue remittance for the creditor/supplier at the point the payment run is approved
  • Assist in the administration of the Purchase Order system, Compleat
  • Ensure that all other team accountabilities are managed, achieved, and in line with the Finance Directors and Chief Financial Officer’s requirements

Ideal Applicant:

  • Part-qualified ACCA/CIMA
  • Intermediate Excel Skills
  • Previous experience of working in a fast paced dynamic environment
  • Previous team management
  • Commercially aware
  • Communication skills
  • Previous experience of system implementation



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